Last Updated: December 25, 2024
Introduction
This Privacy Policy describes how ReceiptChaser ("we," "our," or "us") collects, uses, and protects your information when you use our software application that syncs receipts between Gmail and QuickBooks Online.
Information We Access
QuickBooks Online Data
We access the following information from your QuickBooks Online account:
- Purchase transactions (to identify receipts needed)
- Transaction details (amount, date, vendor, document number)
- Attachment information (to avoid duplicates)
- Company/Realm ID (for API authentication)
Gmail Data
We access the following information from your Gmail account:
- Email messages (to search for receipts)
- Email attachments (to retrieve receipt PDFs)
- Email metadata (subject, sender, date)
OpenAI Data (Optional)
If you enable AI-powered matching:
- Receipt text content (sent to OpenAI for analysis)
- Transaction details (for matching comparison)
How We Use Your Information
We use your information solely to:
- Search for receipts in your Gmail account
- Match receipts to QuickBooks transactions
- Attach receipts to the appropriate transactions
- Improve matching accuracy through vendor rules
Data Storage and Security
Local Processing
- Most data processing occurs locally on your device
- No permanent storage of your financial or email data
- Temporary processing only during sync operations
Third-Party Services
- QuickBooks Online: Data transmitted via secure API connections
- Gmail: Data accessed via secure OAuth authentication
- OpenAI (optional): Receipt text sent for AI analysis with no permanent storage
Security Measures
- OAuth 2.0 authentication for all API connections
- Encrypted data transmission (HTTPS/TLS)
- No storage of authentication credentials in plain text
- Minimal data retention (processing only)
Data Sharing
We do not sell, trade, or share your personal information with third parties except:
- QuickBooks/Intuit: As required for API functionality
- Google: As required for Gmail API access
- OpenAI: Only receipt text for AI analysis (if enabled)
Your Rights and Choices
You have the right to:
- Revoke OAuth access at any time through QuickBooks or Google settings
- Disable AI-powered matching to prevent data sharing with OpenAI
- Request information about data processing activities
- Delete the application and all associated data
Data Retention
- No permanent storage of your QuickBooks or Gmail data
- OAuth tokens stored locally until revoked
- Processing logs may be retained temporarily for debugging purposes
International Data Transfers
Your data may be transferred to and processed in countries other than your country of residence, including:
- United States (QuickBooks Online, Gmail, OpenAI servers)
- Other countries where service providers operate
Children's Privacy
Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy at https://www.peich.xyz/receiptchaser/privacy-policy and updating the "Last Updated" date.
Compliance
This Privacy Policy is designed to comply with:
- General Data Protection Regulation (GDPR)
- California Consumer Privacy Act (CCPA)
- Other applicable privacy laws
Contact Us
If you have any questions about this Privacy Policy, please contact us:
- Email: your-email@peich.xyz
- Website: https://www.peich.xyz/receiptchaser
Third-Party Privacy Policies
Please review the privacy policies of our service providers:
- QuickBooks Privacy Policy
- Google Privacy Policy
- OpenAI Privacy Policy (if using AI features)